A policy for supporting children with special educational needs

Policy statement

We provide an environment in which all children, including those with special educational needs, are supported to reach their full potential.

  • We have regard for the DfES Special Educational Needs Code of Practice (2015) and all updates 2016/2018

  • We ensure our provision is inclusive to all children with special educational needs.

  • We support parents and children with special educational needs (SEN).

  • We identify the specific needs of children with special educational needs and meet those needs through a range of SEN strategies.

  • We work in partnership with parents and other agencies in meeting individual children’s needs.

  • We monitor and review our policy, practice and provision and, if necessary, make adjustments.

EYFS key themes and commitments

A Unique Child Positive Relationships

Enabling Environments

Learning and Development
    1. Child development
    2. Inclusive practice

1.4 Health and well-being

2.1 Respecting each other

2.2 Parents as partners

2.3 Supporting learning

2.4 Key person

3.2 Supporting every child

3.3 The learning environment

3.4 The wider context

4.1 Play and exploration

4.2 Active learning

4.3 Creativity and critical thinking


  • We designate a member of staff to be the Special Educational Needs Co-ordinator (SENDCO) and give her name to parents. Our SENDCO is Rachel Trembath.

  • We ensure that the SENDCO attends the 2 day SENDCO Induction training, which will then be updated every 2 years.

  • The SENDCO will attend a minimum of 6 hours (out of the required 24 hours training)

  • We ensure that the provision for children with special educational needs is the responsibility of all members of the setting.

  • We ensure that our inclusive admissions practice ensures equality of access and opportunity.

  • We use the Graduated Response system – assess, plan, do , review – for identifying and responding to children’s special educational needs.

  • We work closely with parents of children with special educational needs to create and maintain a positive partnership.

  • We ensure that parents are informed at all stages of the assessment, planning, provision and review of their children’s education and parental consent will be sought before any referral is made.

  • We provide parents with information on sources of independent advice and support.

  • We liaise with other professionals involved with children with special educational needs and their families, including transfer arrangements to other settings and schools.

  • We provide a broad, balanced and differentiated curriculum for all children with special educational needs.

  • We use a system of planning, implementing, monitoring, evaluating and reviewing individual educational and health care plans (EHC plans) for children with special educational needs.

  • We ensure that children with special educational needs are appropriately involved at all stages of the Graduated Response, taking into account their levels of ability.

  • We have systems in place for supporting children during EHC planning process.

  • We use a system for keeping records of the assessment, planning, provision and review for children with special educational needs.

  • We provide where possible resources (human and financial) to implement our Special Educational Needs Policy.

  • We provide in-service training for parents, practitioners and volunteers.

  • We raise awareness of any specialism the setting has to offer, e.g. Makaton trained staff.

  • We have registered our setting with the Local Offer which gives parents access to our provision and services which are available to all. www.supportincornwall.org.uk

  • We ensure the effectiveness of our special educational needs provision by collecting information from a range of sources e.g. EHC reviews, staff and management meetings, parental and external agency’s views, inspections and complaints. This information is collated, evaluated and reviewed annually.

  • We provide a complaints procedure.

  • We monitor and review our policy annually.



A Policy for Recording and reporting of accidents and incidents

(Including procedure for reporting to HSE, RIDDOR)

Policy Statement

We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.

EYFS key themes and commitments

A Unique Child

Positive Relationships

Enabling Environments

Learning and Development

1.3 Keeping safe

1.4 Health and well-being

2.2 Parents as partners

2.4 Key person

3.4 The wider context


Our accident book (whereby emergency treatment permission is obtained through our admissions forms):

  • is kept safely and accessibly;

  • is accessible to all staff and volunteers, who know how to complete it

  • is reviewed at least half termly to identify any potential or actual hazards.

  • Is signed by practitioners and parents as soon as possible.

Ofsted will be notified within 14 days for any circumstance as stated below;

Serious injuries, accidents and illnesses

We must tell Ofsted about any of the following:

  • anything that requires resuscitation

  • admittance to hospital for more than 24 hours

  • a broken bone or fracture

  • dislocation of any major joint, such as the shoulder, knee, hip or elbow

  • any loss of consciousness

  • severe breathing difficulties, including asphyxia

  • anything leading to hypothermia or heat-induced illness

  • any confirmed cases of coronavirus (COVID-19) in staff or children

Minor injuries

We do not need to tell Ofsted about minor injuries, even if treated at a hospital (for less than 24 hours). These include:

  • animal and insect bites, such as a bee sting that doesn’t cause an allergic reaction

  • sprains, strains and bruising, for example if a child sprains their wrist tripping over their shoelaces

  • cuts and grazes

  • minor burns and scalds

  • dislocation of minor joints, such as a finger or toe

  • wound infections


We must report to Ofsted if a child suffers any loss of sight, whether it is temporary or permanent. We must also tell Ofsted about any:

  • penetrating injury to the child’s eye

  • chemical or hot metal burn to the child’s eye

Substances and electricity

If a child in our care suffers any injury from, or requires medical treatment for, any of the following situations we must tell Ofsted:

  • from absorption of any substance:

  • by inhalation

  • by ingestion

  • through the skin

  • from an electric shock or electrical burn

  • where there is reason to believe it resulted from exposure to:

  • a harmful substance

  • a biological agent

  • a toxin

  • an infected material

Our first aid box is checked regularly by Ali Nicholls and is accessible to all.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations @ www.hse.gov.uk

Dealing with incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive:

  • any accident to a member of staff requiring treatment by a general practitioner or hospital; and

  • any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.

  • Any dangerous occurrence is recorded in our incident book. See below.

Our incident book

  • We have ready access to telephone numbers for emergency services, including local police. We have contact numbers for gas and electricity emergency services, carpenter and plumber. We keep an incident book for recording incidents including those that that are reportable to the Health and Safety Executive as above.

  • These incidents include:

  • break in, burglary, theft of personal or the setting’s property;

  • an intruder gaining unauthorised access to the premises;

  • fire, flood, gas leak or electrical failure;

  • attack on member of staff or parent on the premises or nearby;

  • any racist incident involving staff or family on the centre’s premises;

  • death of a child, and

  • a terrorist attack, or threat of one.

  • In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.

  • In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety Policy will be followed and staff will take charge of all children. The incident is recorded when the threat is averted.

  • In the unlikely event of a child dying on the premises, for example, through cot death in the case of a baby, or any other means involving an older child, the emergency services are called, and the advice of these services are followed.

  • The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file.

Legal framework

  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR 1995)